Al Rasheed Contracting Co.
A mid-size general contractor running commercial fit-out and infrastructure projects.
Contracting · 80 employees · 3 active sites
3-day certificate cycle cut to same-day
The challenge
Al Rasheed Contracting Co. ran three active project sites with progress billing handled entirely in spreadsheets. Retention amounts were tracked manually per project, and cost overruns were often discovered only at month-end — well after the budget had already slipped.
The previous workflow
- Progress certificates built manually in Excel by each site engineer, then re-typed by finance for invoicing
- Retention percentages tracked in a separate spreadsheet, with release dates frequently missed
- Project costs (materials, labor, subcontractors) logged in disconnected purchase records, reconciled monthly
- No single view of committed versus actual cost per project
How the Dobbx rollout went
Discovery
Mapped all 3 active projects, their contract values, and retention terms.
Module setup
Configured Project Management with cost codes per project and retention tracking.
Data migration
Imported open contracts, historical progress certificates, and outstanding retention balances.
Go-live
First live progress certificate generated for the largest site in week 3.
What runs the business day to day
What moved from manual to automatic
Progress certificates took a 3-day manual reconciliation between site sheets and finance.
Certificates generate the same day, directly from logged project milestones.
Retention tracked in a spreadsheet, release dates frequently missed.
Retention holdback and release scheduling are automatic, tied to each certificate.
Cost overruns discovered at month-end, after the budget had already slipped.
A committed-vs-actual cost dashboard flags overruns within the week they occur.
The difference, side by side
What changed, in numbers
80%
Faster progress certificate turnaround
SAR 240K
Retention recovered on time in year one
12%
Reduction in project cost overruns
3 weeks
To go live across all active sites
Why Al Rasheed Contracting Co. chose Dobbx
“Retention used to be money we quietly forgot to chase. Now every certificate carries its retention schedule automatically, and our cost dashboard tells us the same week a site is running hot — not the month after.”
Abdulaziz Al-Rasheed
Operations Director, Al Rasheed Contracting Co.
See the full industry solution
Contracting on Dobbx
Project costs & certificates
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